Administrative Assistant (Marketing & Social Media Focus)

Malvern, PA Part-Time, Full-Time - $20-$23/ph Based on experience and/or skill-level

Job Description

We are seeking a highly organized and proactive Administrative Assistant (Marketing Support Specialist) to join our team on a part-time basis (approximately 30 hours per week). This position offers an exciting blend of administrative responsibilities and creative marketing work. Perfect for someone who enjoys supporting daily operations while helping build our brand presence. As the company grows, this role has strong potential to expand into a full-time position.

Responsibilities:

Administrative Support

• Answer and direct incoming phone calls in a professional and friendly manner

• Provide general administrative assistance including scheduling, correspondence, filing, and data entry

• Coordinate meetings, appointments, and travel arrangements

• Manage office supplies, vendor communications, and expense tracking

• Assist with project coordination, document preparation, and record keeping

• Support internal communications and help maintain organized workflows

• Serve as a point of contact for clients, vendors, and team members

Marketing & Social Media Support

• Assist with creating and scheduling engaging content across social media platforms (Facebook, Instagram, LinkedIn, TikTok, X, etc.)

• Help develop marketing materials such as newsletters, brochures, and promotional content

• Monitor social media engagement and performance metrics, preparing regular reports.

• Collaborate with the marketing team to brainstorm and implement campaigns

• Maintain and update the company website or blog with fresh and relevant content

• Assist with email marketing campaigns and CRM database management

Qualifications

• Education: Associate’s or Bachelor’s degree in Business Administration, Marketing, Communications, or related field preferred

• Experience: 1–3 years of experience in administrative or marketing support roles

• Excellent organizational and time management skills

• Strong written and verbal communication abilities

• Proficient in Microsoft Office Suite and Google Workspace

• Familiarity with social media management tools (e.g., Canva, Hootsuite, Buffer, Adobe Express)

• Comfortable working both independently and collaboratively in a fast-paced environment

Preferred Skills (Not Required)

• Experience with basic graphic design or video editing

• Knowledge of SEO fundamentals and website management (WordPress, Squarespace, etc.)

• Email marketing experience (Mailchimp, Constant Contact, or similar platforms)

Benefits:

• Part-time position: approximately 30 hours per week

• Competitive hourly rate based on experience ($20 - $23 an hour)

• Flexible schedule

• Opportunity for growth into a full-time role

• Supportive, creative, and team-oriented work environment

• Paid Time Off

• Health Insurance (100% Covered by Company)

• Long-Term and Short-Term Disability (100% Paid by Company)

• Extra Paid Off Days for Holidays (ie. Memorial and Labor Day are extended 4 day paid weekends, Monday after the Super Bowl is a paid day off)

• Insurance Options

• Retirement Plan with Employer Match (3% Match)

Schedule:

Please submit your resume and a cover letter explaining why you are a great fit for this role to jbowman@topproglass.com or apply here.

About Top Pro Glass

Join our small business, which was established in 2013 by a 2nd Generation Glazier. We specialize in residential glass solutions with some commercial work! With a focus on quality and customer satisfaction, we have been serving the community for over a decade, offering services like frameless shower doors, custom mirrors, glass partitions and glass repair.

We are an equal opportunity employer and value diversity at our company. We do not

discriminate based on race, religion, color, national origin, gender, sexual orientation,

age, marital status, veteran status, or disability status.